POLICY FOR THE USE OF IMAGES OF CHILDREN/YOUNG PEOPLE UNDER THE AGE OF 18 

 

White Cliffs Rangers Football Club will adhere to The FA Child Protection and Best Practice Guidelines regarding the Use of Images of children/young people under the age of 18.

At the beginning of the season, during the Club Registration process, White Cliffs Rangers Football Club will supply to each player:
· A ‘Parent/Carer and Young Person Permission Form for the Use of Photographs and Recorded Images’.
· A copy of The FA Child Protection and Best Practice – Use of Images of Children/Young People Under the Age of 18 – 10 Golden Rules.

It is important that the club has parental consent to use a player’s image if it is to be used in the Public Domain. e.g. Club Website or Newspaper Article.

The ‘Parent/Carer and Young Person Permission Form for the Use of Photographs and Recorded Images’ will give parental consent to:
· The use of a player’s image in the public domain.
· Allowing parents and spectators associated with White Cliffs Rangers Football Club to Use Photographs or Recorded Images as per the guidelines of The FA Child Protection and Best Practice – Use of Images of Children/Young People Under the Age of 18 – 10 Golden Rules.
· Allowing parents and spectators associated with opposing Clubs to Use Photographs or Recorded Images as per the guidelines of The FA Child Protection and Best Practice – Use of Images of Children/Young People Under the Age of 18 – 10 Golden Rules.

In the event that parental consent has not been given for a particular section on the form:
· The child will not be included in a Team Photograph, and / or
· Permission will not be granted for applications submitted to Use Photographs or Recorded Images During a Match.

White Cliffs Rangers Football Club will ensure that any child, who is under a court order or care proceedings, will be fully protected by ensuring that their image is not placed in the public domain, and that permission for the Use of Photographs or Recorded Images is not granted to opposing teams.

It is Important that we consider all of the above points when wishing to Use Photographs and Recorded Images during match play. We need to give a little consideration towards the opposition player’s. Their circumstances may not allow for the Use of Photographs and Recorded Images.

In the event that a Parent/Carer and Player wishes to withdraw a consent at any time during the season, then they must inform White Cliffs Rangers Football Club in writing, the moment that circumstances change.

Procedures for Team Photographs
If parents or other spectators are intending to photograph the team of White Cliffs Rangers Football Club, then they will be required to submit an ‘Event Registration Form’, stating the intended use of the Photographs, to the Team Manager.

An ‘Authorization Class I’ slip will then be issued to the parent or other spectator who had submitted an ‘Event Registration Form’, granting the permission to photograph the team of White Cliffs Rangers Football Club. The Club Secretary will log the information that’s been provided by the parent or other spectator, on a ‘Use of Photographs and Recorded Images Authorization Record sheet’, which will be kept on file.

Procedures for Photographs or Recorded Images During A Match
If parents or other spectators are intending to Use Photographs or Recorded Images, by Photographing or Videoing the team of White Cliffs Rangers Football Club, whilst they play in a match against opposition, then the following procedure will be followed:

1. The person (s) will be required to submit an ‘Event Registration Form’ to the Team Manager, which states the intended use of the Photographs or Recorded Images.

2. After receiving an ‘Event Registration Form’, the Team Manager will ask the opposing Teams Manager for Permission for the Use of Photographs or Recorded Images during match play. The intended use of the Photographs or Recorded Images will be stated.

3. If permission has been granted, then on the day of the match, before kick off, the parent or other spectator who has been granted permission to Use Photographs or Recorded Images during the match activities will be issued with an ‘Authorization Class II’ slip or an ‘Authorization Class III’ slip, dependent on the application made. They will then be introduced to the Team Manager of the opposition team.

4. The Club Secretary will log the information that’s been provided by the parent or other spectator, on a ‘Use of Photographs and Recorded Images Authorization Record sheet’, which will be kept on file.

Likewise, if parents or other spectators from the opposing team wish to Use Photographs or Recorded Images, by Photographing or Videoing their players whilst they play in the match against White Cliffs Rangers Football Club, then they will be required to ask the Team Manager for permission, before kick off.

This Procedure complies with The FA Child Protection and Best Practice Guidelines regarding ‘the Use of Images of children/young people under the age of 18’, and the Rules regarding ‘Photography and Video equipment during match play’, of the Competition(s) in which the Club will participate in.

  

CHILD PROTECTION AND BEST PRACTICE GUIDELINES - USE OF IMAGES OF CHILDREN/YOUNG PEOPLE UNDER THE AGE OF 18

Ten Golden Rules to Remember
1 All children must be appropriately dressed
2 Photography or recording should focus on the activity not on a particular young person
3 Images should focus on small groups rather than individuals
4 Images of a child who is under a court order should never be used
5 If a young person is named avoid using their photograph
6 If a photograph is used avoid naming the person or use their first name only, personal details should never be revealed
7 Makes sure parents/carers/young person have signed and returned the Club Annual Membership, Information and Consent Form
8 Use photographs that represent the broad range of youngsters participating in football
9 All people taking photographs or recording footage at a football event should register with the event organiser
10 All concerns regarding inappropriate or intrusive photography should be reported to the appropriate organisation.